---
title: "Per diem allowance"
description: "Report both foreign and domestic per diem allowances directly in Kleer"
search:
  tags:
    - "diem"
    - "allowance"
    - "hantera"
    - "utlägg"
---
## How is the per diem allowence reported and what exactly applies?

Your employer is the one who determines if you shall have access to the per diem allowance. The allowance is based on the Tax Agency’s stipulations concerning both the amount and the conditions. Below we have compiled information on how this functions in Kleer.

## What is per diem allowance?

The per diem allowance may be described as an extra payment that is payable to you who travel a lot on business and are obliged to spend more than you would if you had worked from the office. We at Kleer have developed a function for per diem allowances where you simply fill in all the fields demanded and Kleer can then work out what shall be included in your salary based on the Tax Agency’s guidelines.

## How does the per diem allowance function in Kleer?

Your employer states in your employment contract whether you are entitled to report per diem expenses. Then you will see a "New allowance" button in the Expenses > Manage expenses age.

In Kleer the **tax-free** per diem allowance is processed. Should your employer wish to pay additional subsistence allowance, then you are taxed on this amount which thus corresponds to compensation in a normal gross salary and is processed as such in Kleer by your employer. This should be regulated in the employment contract between you and your employer.

Tax-free per diem allowance must meet certain requirements to be free of tax according to the Tax Agency. On the one hand, there is a requirement for there to be a business trip with overnight stay and also that the place you travel to is more than 50 km from your place of work and residence.

Hence, the per diem allowance in Kleer is only to be reported as per these preconditions. The amount of the tax-free per diem is affected if you had breakfast, lunch or dinner. Consequently, it is important that you fill in this correctly when you report the per diem expenses. Owing to the guidelines for tax-free per diem from the Tax Agency, the day travel allowance (with no overnight stay) is not processed in Kleer’s module for per diem expenses. Since it corresponds to compensation in increased gross salary, your employer handles this separately where this is part of the agreement between you.

## What needs to be filled in when reporting per diem allowance in Kleer?

### Type of journey: International

**Purpose**
**You fill in the purpose of the trip.**

**Country** 
**Here you enter which country you are travelling from and which country you are travelling to.**

**From/To**
Here you fill in the length of your stay. You always fill in details in local times. Please note: you should not count the time you are airborne when you fly but you fill in when you left your home and when you take off from the Swedish airport. Subsequently, you fill in when you land at your destination airport and when you then take off again (with the local time there).

**Example:** 

You travel from Sweden. At 7.00 you leave home and the plane departs at 9.00. You reach your destination at 12.00 Swedish time, though the time is 13.00 locally at the place where you arrive. You then spend the whole day there, stay overnight and the flight departs at 10.00 the following day, local time. Thus you have been present in Sweden 2 hours during the period 7.00-9.00 and outside Sweden 21 hours, from 13.00 to 10.00 the following day.

**Board and Lodging**
Select how the payment of the meals has been handled during this period. Here, too, the standard amount for the tax-free allowance is affected by how the meals on the trip have been managed.

**Other**
**Here you arrange whether the expense is tagged with a category or is to be reinvoiced.**

### Type of journey: Domestic

**Purpose**
**You fill in the purpose of the trip.**

**From**
**In this column you write the date and the time you start the trip. You also need to fill in the place that is the starting point.**

**To**
**Here you fill in the end date and also end time of the trip and also the applicable destination.**

**Food and Acommodation** 
**Fill in what is true on your trip where the meals in particular are concerned. This namely affects the amounts in the calculation.**

**Night allowance**
If you pay for your own accommodation/lodging and do not report it with receipts you may receive an additional amount in terms of allowance. In that case this box is ticked.

**Other**
**Here you arrange whether the expense is tagged with a category or is to be reinvoiced.**