The Kleer app

1. Go to the Time tab.
2. Tap Add time.
3. Tap Absence in the toggle at the top.
4. Fill out the form, see the next question.

• Activity. The type of absence. Two activities should normally never be used without talking to your manager first: Leave of absence (with holiday entitlement) and Other absence (with holiday entitlement).
• Child. Parental leave and care of a sick child require you to select which child the absence concerns. If the child is not in Kleer yet, you can add it from the form.
• Date. The day is mandatory. If the absence covers a longer period, also fill in Until. Weekends, public holidays and other days you are not scheduled to work are skipped automatically, so you can add for example vacation from June 1 to August 31 in one go.
• Comment. An optional comment to your manager or payroll administrator, for example the reason for your absence.

Fill in a date in Until as well. The absence is then reported for the whole period, for example June 22 to August 3. Days you are not scheduled to work, such as weekends and public holidays, are skipped automatically.

1. Open the form in one of two ways:
   • Go to the Time tab and tap Add time. The button is not shown if the week you are in is already approved or authorised.
   • Go to the Home tab, swipe to the Reported time card and tap Add time.
2. Select Hours worked in the toggle at the top.
3. Select Project and Activity.
4. Select Date, and Until if the time covers a whole period.
5. Enter hours and minutes.
6. Add an External comment, which can be shown on the client invoice, and an Internal comment, which only managers and administrators at your company see, if needed. Internal projects have a single field, Comment.
7. Tap Save.

For some activities one or both comments are mandatory. A red asterisk after the label shows it.

• If you have not added any time on a day but there is time on the day before, the button Copy previous day is shown when you tap the day in the Time tab.
• For a whole week, use the button Copy previous week in the Time tab.
• You can also report a whole period at once, see the next question.

Yes. Add time and select for example Date Monday and Until Friday of the same week. The hours and comments are then added to every day in the period.

Hours worked can be reported on weekends and public holidays too. If you report January 1 to January 31, the time is therefore added to weekends and public holidays as well.

1. Go to the right week in the Time tab, with the arrows at the top or by tapping the calendar icon under the heading Week X.
2. Scroll to the bottom.
3. Tap Approve week.

In the Reported time card in the Home tab, or in the weekly summary in the Time tab when you expand it.

• For a week. Go to the right week in the Time tab and tap the white summary at the top to expand it.
• For a month. Tap the calendar icon under the heading Week X in the Time tab and expand the white summary below the month calendar.
• Brief summary. The Reported time card in the Home tab shows your hours this week and this month, and your comp time.

1. Go to the Expenses tab.
2. Tap the round button New receipt.
3. Tap Take picture, or Choose existing if you already have a photo of the receipt.
4. The receipt is uploaded and ends up in Receipts to process.
5. Tap the receipt and fill out the receipt form, see the question about the fields below.
6. When you have all receipts that belong together, for example the month’s receipts or a business trip, submit them for approval and authorisation.

Once the receipt is saved in Kleer you can throw away the paper receipt. Since July 1, 2024 you no longer need to keep the original.

Forward the e-mail. You can forward the e-mail to Kleer, whether the receipt is an attached PDF or the e-mail itself is the receipt.

Normally you send it to kvitton@expense.kleer.se. If your user is connected to more than one company in Kleer, send it to the company’s own address, which also ends in @expense.kleer.se. The address that applies to you is shown in grey text at the bottom of the Expenses tab.

Send from the same e-mail address that your Kleer user is connected to, so that Kleer knows the receipts are yours.

Upload a PDF. You can upload PDF files directly in the app with the New receipt button in the Expenses tab. If you have many receipts, you can log in to my.kleer.se instead and upload them under Expenses > Manage expenses.

• Payment type. Whether you paid yourself or used a company card. Not shown if you have no card.
• Receipt type. The available types depend on how your company has set up Kleer. The type decides, among other things, how the purchase is booked.
• Purpose. What the purchase is for.
• Country. The seller’s country. Change it if you bought a product or service from a foreign seller that you use here in Sweden, for example ads from Google or a LinkedIn Premium subscription, which should both have the country stated on the receipt. Common expenses consumed abroad, such as taxis, hotels and restaurants, are instead reported with country Sweden but without VAT.
• Total amount. The amount including VAT.
• Of which VAT. Enter an amount or select a VAT rate. If the receipt has several VAT rates, select Set amount and enter the sum of the VAT amounts.
• Date. The day of the purchase, according to the receipt.
• Onward invoicing to. A project the receipt should be invoiced on to, if any.
• Categories. Shown if your company uses categories in Kleer, for example business area or region. Mandatory categories are marked with an asterisk.

Select Set amount and enter the total VAT amount.

That the original receipt is digital, for example a PDF you received by e-mail or downloaded. A paper receipt or printout that you have photographed or scanned does not count as digital.

Since July 1, 2024 paper receipts no longer need to be kept in original, so the choice mainly matters for older receipts.

No. As of July 1, 2024, paper receipts that have been stored digitally no longer need to be kept in original. Once you have checked that the receipt is uploaded and readable, you can throw it away.

Saved receipts and card transactions end up under Expenses > Ready to submit. There you select receipts that belong together and submit them as one, which creates an expense journal in Kleer. It is the journal that is approved, authorised and paid out.

The way of working partly comes from the rules before July 1, 2024, when paper receipts had to be kept in an envelope marked with the journal number. One journal per receipt meant a lot of extra work both for you and for the administrators at your company.

The status of all your submitted journals is shown under Submitted expense journals at the bottom of the Expenses tab.

1. Go to Expenses > Card transactions to report, attach the receipt, fill in the rest and tap Save.
2. Submit the card transaction for approval and authorisation under Expenses > Ready to submit.

The big difference from the flow without a company card is that you always start from the card transaction. Date, amount and currency are already filled in, so you only need to attach the receipt.

If you send your receipts to Kleer as you make the purchases, Kleer can often match the right receipt to the card transaction automatically when you open it in the app. You can also photograph paper receipts directly in the card transaction form.

Like the receipt form, but the first step is to select the receipt.

• If you have already uploaded, e-mailed or photographed receipts, Kleer looks for one where the amount and date match, and suggests it automatically.
• Otherwise, tap Attach receipt and select among your uploaded receipts (scroll sideways if you have many), or tap Take picture or Choose existing.

Then fill out the form, see What do the fields in the receipt form mean?

If the card transaction has exactly the same description as an earlier one you have reported, Kleer fills in the same values as last time for:

• Receipt type
• Country
• VAT rate
• Categories, including any distribution

Some recurring purchases from for example Facebook, LinkedIn and Google are recognised even when each reference is unique. “FACEBK Z65TPQ6642” is treated as the same seller as “FACEBK 32X95VFDG3”.

• If you have added the card to Apple Wallet or Google Wallet, the wallet app sends a notification for every purchase by default. Turn off notifications for your Kleer-connected card in the wallet app, and you only get the notification from the Kleer app, where you can photograph the receipt right away.
• If you have an AirPlus or SEB Corporate card, you may need to turn off purchase notifications in their apps too.

1. Go to the Expenses tab.
2. Tap the round button Mileage.
3. Tap an earlier trip to copy it, or select Add new trip.
4. Select Separate trip or Driving log at the top and fill out the form. You can attach a PDF to a driving log, otherwise the app creates it for you.
5. Tap Save.

The mileage ends up under Expenses > Ready to submit, where you submit it for approval and authorisation. Read more in Mileage allowance.

1. Go to the Expenses tab.
2. Tap the round button Allowance.
3. Tap an earlier trip to copy it, or select Add new trip.
4. Fill out the form. The help buttons explain what the options mean.
5. Tap Save.

The allowance ends up under Expenses > Ready to submit, where you submit it for approval and authorisation. Read more in Allowance.

Go to the Salary tab. From the 1st of every month your salary report is shown at the top. Tap it, then tap Preview at the bottom to see what the payslip will look like.

If the salary has already been authorised, it is shown under Upcoming payments on the same page instead.

Locking was previously called approving. Go to Salary > Next salary and tap the salary. You see hours worked and absence for the previous month, and can add, edit or remove time, preview the payslip as a PDF and lock the report at the bottom.

Try Kleer’s AI payroll assistant, Ask about salary. You find it in the Salary tab, both for your upcoming salary and for earlier ones. You can ask about a specific month, such as “How has my salary been calculated?”, and more general questions, such as “How many vacation days do I have left?”.

The assistant only answers from the payroll transactions and vacation days of the month you are looking at. It has no access to your personal data.

The feature is available for companies on the latest generation of Kleer’s payroll engine, and for salaries from May 2025 onward. If you do not see the Ask about salary button, your company is on an older payroll engine. Contact your manager or a payroll administrator at your company.

The card in the app counts every day you have reported up to and including today. The payslip shows the situation when that specific salary was authorised.

According to the Swedish Annual Leave Act for five years, but check with your manager, since collective agreements can have other rules.

This year’s paid days are used first, then the saved ones. If you have 25 days of vacation and 5 saved days about to expire, you therefore need to take 30 days this vacation year.

Create an expense from a receipt or a card transaction and select the right receipt type. Expenses reported through an invoice are instead handled manually by your payroll administrator.

If your company uses a benefits portal, such as Benify, it may work differently. Ask your manager.

Supplier invoices you are to approve or authorise are found through the To do card. In the app you can approve, deny and, with sufficient permissions, authorise them. You cannot change anything except the categories, and you cannot pay supplier invoices from the app.

With sufficient permissions you can also see all unauthorised invoices in the company.

Approve, deny and authorise them. You can also open a receipt, a mileage or a domestic allowance and edit it if something looks wrong. Foreign allowances are shown in the journal but cannot be opened in the app yet.

For now only approve them. They cannot be edited or denied in the app.

Your user account has probably not been fully set up yet. Log in to my.kleer.se and check whether the same applies there. Then talk to your manager or the person responsible for Kleer at your company.

Write to us through Settings > Leave feedback in the app, and we will extend this page. Leave your e-mail address if you want a reply.