Setup: Revenue
The three objects that control invoicing in Kleer, product, activity and price list, and how they fit together.
Kleer builds revenue around three objects: product, activity and price list. They fit together in a chain, and the order you set them up in matters: an activity points to a product, and a price list points to activities.
Product
A product determines which ledger account a revenue is booked against and which VAT is applied. Every row on a customer invoice always contains a product. Products are set up under Settings > Products.
See How to create a product in Kleer for the fields.
Activity
An activity is what a user chooses when time is reported. It determines whether the time can be invoiced, whether it affects payroll and what it costs internally. Activities are set up under Settings > Activities and are then linked to one or more projects.
Behind every activity there is a product, and it is the product that decides the revenue account when the time is invoiced. So an activity needs a product before it can be used for invoicing.
See Activities: what the word means and Add an activity in Kleer for the fields.
Price list
A price list collects fixed prices for activities in price rows that can be reused in several projects. Instead of setting the price on every activity in every individual project, you can collect the prices in one place and link the price list to several projects.
Each price row is based on a base activity, that is the invoicing activity that the row in practice sets a price for. Price lists are not mandatory. A project can just as well set a price directly on the activity, without any price list at all.
See Price lists for how to create and manage them.
The order when setting up
- Create the products. Each product sets the ledger account and VAT for what it represents.
- Create the activities and link each activity to a product.
- Create any price lists if the same prices are to be reused in several projects, with price rows based on the activities.
- Link the activities, directly or via a price list, to the projects where they are to be used.
Time reported on an invoiceable activity ends up in the invoicing basis and becomes a row on the customer invoice with the productâs ledger account and VAT.