Financial year
Create and roll financial years, update opening balances and lock periods for bookkeeping.
You find the financial year under Settings > Accounting year. The page lists the companyâs financial years with start and end dates, and from there both new years and the opening balances are handled.
Roll the financial year
Roll creates the next financial year. You enter the end date of the new year, which means that broken financial years and extended or shortened years can also be set up.
If the new year overlaps existing years, you can choose Move voucher and adjust periods in event of overlap. The current vouchers are then moved to this financial year from the years that overlap after the date change, and the periods are adjusted.
The move runs as a job in the background and the page shows the status while it is in progress, and when it was last run and by whom. If there is an error, that is also shown on the page.
Update opening balances
Update opening balance sets all the opening balances in the current financial year so that they match the closing balance from the previous year.
It is the action you use when the previous year has been corrected after the new year was already opened, so that the opening balances no longer match.
Change an existing year
Click the date in the list to change the financial yearâs period. Keep in mind that a changed period can create an overlap with an adjacent year, and that overlap is exactly what the move function above is for.
Open and lock for bookkeeping
The lock is no longer on this page. It is under the menu option Accounting year restrictions in the financial year menu, next to the Send feedback button in the blue top menu.
A period can have one of the following restrictions:
| Mode | Meaning |
|---|---|
| Open for all accounting | No restriction |
| Locked for all accounting | Locked by the finance manager |
| Locked for all accounting (locked by Kleer consultant) | The same, but set by the consultant |
| Locked for all accounting except A | Manual vouchers can still be posted |
| Locked for all accounting except F | Accruals can still be posted |
In addition, Locking of categories with accounting can be activated, which prevents categories that are already used in the bookkeeping from being changed.
The lock controls several things in the product that are not always obvious. Depreciation of fixed assets, for example, cannot be registered in a locked financial year, and when a fixed asset is removed, the correcting voucher is placed on the first unlocked date.
Import SIE
From the financial year page you go straight to the SIE import, and under Import history you see what has been imported before, who did it, on which date and to which financial year. Previously imported files can be downloaded from there.
Delete background data
A financial yearâs background data can be deleted permanently, but only when seven whole calendar years have passed after the end of the financial year. Before that the button is not available and the page says that the time has not passed.
If the background data has already been deleted, the page shows who did it and when.