Customer reports: The accounts receivable ledger

See all receivables in the company, including information about the customer, the currency and the amount!

See which invoices are actually carried as receivables on account 1510 in the balance sheet. When you have sent an invoice in Kleer, it takes a while before your customer pays. In the meantime the amount is a receivable from the customer on account 1510. Together with the other customer receivables on the account, all the information about the related invoices is summed in an accounts receivable list, which is simply a listing of the amounts that are booked on the account.

What do the amounts in the accounts receivable list mean?

The accounts receivable list shows all the information about the receivables from your customers, and the list can be produced for the date you want. Most of the columns are self-explanatory, but a few points can be clarified:

Incl. VAT

This column shows the whole amount in SEK that is authorised and booked for the invoice. In other words the whole receivable, including the revenue and the VAT.

Remaining

This is the amount that is booked on account 1510. This column shows the amount that remains of the total sum that your customers owe you. Your customers may have paid parts of the amount on the invoice, while a part of the receivable that they owe you remains. That is why this column does not necessarily show the same figure as the “Incl. VAT” column.

Of which now

Because you can choose a date other than today when you look at the accounts receivable list, an invoice can be paid today but unpaid, and therefore part of the receivable, as of an earlier date. Of which now is therefore an updated figure for what remains today of a receivable that existed on the date of the report.

Incl. VAT and Remaining always show the amounts for the selected date. Of which now always shows the remaining amount as of today’s date.

Amount in original currency / Original currency

If you have issued invoices in currencies other than SEK, this amount is shown in this column. You see the currency in the column to the right of this one.

Accounts receivable list factoring

If the company has activated Factoring via Lendify, there is a separate report, Accounts receivable ledger factoring. You find it under Insights > Other reports, among the customer reports next to the accounts receivable list.

The report has the same columns, date selection, search and summary row as the accounts receivable list. It only includes customer invoices with active factoring at Lendify on the date you have chosen. Invoices that Lendify is still processing, or has declined, are not shown. The PDF and Excel exports follow the same selection.

The report is only shown for companies where the Lendify integration is active, and to users who can see all customer invoices. If the company has factoring with SEB or another factoring solution instead, nothing changes.

Who can see the accounts receivable list?

Finance managers

Finance manager is the role for the person who should be able to see everything in Kleer, often the CFO, the CEO or a finance administrator. That permission includes this report too.

Full read access

Your auditor, potential investors and board members. There can be people around your company who should be able to see all the accounting and all the information, but not be able to do anything administrative in the system. They see all parts of the system, and therefore this report too.

Administer customer invoices

People with the permission Administer customer invoices can see the accounts receivable list.