Payroll reports: The comp time report
If you use time reporting and comp time, this is the report for you!
Can we use comp time in Kleer? Answer: Yes!
Comp time is a familiar concept. If you work overtime, you can simply leave earlier another day and it evens out. Does it work in Kleer? Answer: Yes! Read more below.
How does comp time work?
If you have comp time, it means that you keep track of your worked hours. If you work overtime or fewer hours than scheduled, you have a comp balance that can be settled on another working day or through your salary.
If you work more hours than you are scheduled for, you have comp time to take out. You can settle these hours by going home earlier another day, or by getting the corresponding amount paid out. If you work fewer hours than scheduled, you either need to make up the time or it is settled through your salary. How comp time is settled differs between employers.
How does comp time work in Kleer?
The comp time report is only visible if you use the time reporting module in Kleer. The report will not be visible if you report absence and worked time directly in the salary report. In other words, it applies only if you have a small clock in the left-hand column, which makes it possible to report worked time on internal and external projects with chargeable hours and so on.
The comp time report (called Time off in lieu record in the menu) is shown under Other reports in Kleer, whether you use comp time or not. In the employment contract you can choose whether the user should see their comp time in the time reporting view or not.
What information do I find in the comp time report?
The report shows comp time in hours and is based on your schedule in the employment contract in Kleer. If you work 100%, that corresponds to 8 hours per day. To use comp time you need to be careful to report your time correctly. If you report 8 hours per day, your comp time is zero, in line with your scheduled time in the employment contract. If you report more hours than scheduled, that generates comp time to take out, and if you report fewer hours than scheduled per day, the comp balance goes down.
When you use your comp balance, you do not report anything, because you are simply not working and are directly absent. The comp time then settles itself.
At the moment all employees with time reporting are shown in the comp time report, and you cannot opt anyone out. If comp time is to be paid out instead of taken out, your Kleer consultant needs to be contacted to settle the comp time manually and make sure that the payout is correct.
Who can see the comp time report?
Finance managers
Finance manager is the role for the person who should be able to see everything in Kleer, often the CFO, the CEO or a finance administrator. That permission includes this report too.
Full read access
Your auditor, potential investors and board members. There can be people around your company who should be able to see all the accounting and all the information, but not be able to do anything administrative in the system. They see all parts of the system, and therefore this report too.
Payroll administrators
Users with the permission âAdminister all the payrollâ can see the comp time report.