Time and project reports: Key figures for time

Follow up billing rate, chargeable hours, effective average price and margin per employee and month, based on the time you have reported in Kleer.

How can I use the Key figures for time reporting report?

The report shows billing rate, chargeable hours, effective average price and margin per employee and month, based on your reported time. You choose the key figure under Show.

What does billing rate mean?

The billing rate shows how large a share of the time is spent on chargeable activities in customer projects. How much of the worked time have you been able to charge for?

The charged time is always the authorised hours on chargeable activities in customer projects. The worked time, however, can be counted in four ways:

The company chooses which definition applies under Settings > KPIs. If the company has not made a choice, DG1 applies. The same choice is used in Insights and in the home page widgets Key figures per month and Key figures accumulated, so the figures agree between the views. In the report the definition is part of the choice under Show, for example Billing rate (DG1), and the help text at Show lists all four.

Absence is taken from authorised time reports. A time report with absence that is only saved is not counted until it is authorised.

Utilisation rate is a key figure of its own. It counts all time in customer projects and not only the chargeable time, and is shown in Time records > Registered time. The definitions BG1 to BG4 are in the guide to the consultant overview.

What is shown in the Key figures for time reporting report?

Billing rate

This shows the billing rate in percent, according to the company’s chosen definition, for the employees who have reported time in the period.

Chargeable hours

The figure corresponds to the number of authorised hours that have been reported on chargeable activities in the period.

Effective average price

This average is calculated on the total price that you have invoiced a customer based on time reporting. This amount is then divided by the total hours that are included on the invoices in the period to the customer.

If you invoice all customers exactly the same price because you perform exactly the same service for all of them, the effective average price will of course be the same as the price you charge per hour when you invoice the customer. If you perform different types of services and charge different amounts per hour and per customer, this calculation will show a different amount, simply an average price per hour!

Margin

The margin shown in the “Key figures for time” report is shown either in percent or as the difference between revenue and costs for the person’s reported time.

It is simply no harder than the consultant’s invoiced revenue from time reporting minus the cost of these chargeable hours. The cost is then based on the invoiced hours multiplied by the internal cost per hour. The internal cost is the one entered on the employee’s user, in the column Time reporting. There you switch to the tab “Internal cost”, where the different activities are specified with the cost for the consultant.

Who can see the report?

Finance managers

Finance manager is the role for the person who should be able to see everything in Kleer, often the CFO, the CEO or a finance administrator. That permission includes this report too.

Full read access

Your auditor, potential investors and board members. There can be people around your company who should be able to see all the accounting and all the information, but not be able to do anything administrative in the system. They see all parts of the system, and therefore this report too.